Special Types of Organizations

Organizations to track purchases:

We use special settings to enable people to purchase on-line one or more of several types of meals. To accomplish this using BVCMS, we create an organization and use the 'Menu Items' settings. In that field, we have the types of meals that are offered (Child's Plate, Traditional Meal, Chef's Salad, Deli Meal, Variety Meal) along with the price for each. Also, in order to retain the history of who has purchased meal tickets on-line, you will need to put a -1 in the 'days to ignore history on drop' field.

NOTE: The default is not to retain history of enrollment if a person has no attendance in an organization for 6 weeks after enrollment. This is to account for people that might be enrolled in error. By using -1 in that field, anyone who places an order will show in the Previous tab. We want that so that we can send emails, etc. to let them know about anything special coming up.

This allows a person to go on-line, enter their basic information (Name, Date of Birth, etc), select the quantities of each meal and pay using a credit card.

In this use case (on-line meal purchases) the person managing the organization will need to do the following:

1. Stop registration at some point prior to the Wednesday night meal (probably leave it on-line from Thursday morning until the following Wednesday morning) - check the 'class filled' box on the settings tab
2. Generate the Groups Export to know how many meal tickets each person has purchased (the types of meals appear as columns, with the number purchased beside the person's name)
3. Place the meal tickets in envelopes for the person to pick up at the will call table
4. After Groups Export has been generated, drop everyone from the organization prior to the start of next week's registration (remember, a person cannot 'enroll' in an organization in which he is already enrolled...that is why everyone must be dropped each week)
5. Reopen on-line registration for the next week - uncheck the 'class filled' box

NOTE: See the Settings for On-Line Registration article for explanation regarding the on-line settings.