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Recording Attendance

In order for a person to display on a Meeting as a Member, their Enrollment Date must pre-date the Meeting Date. Along that same line, in order for a person to stop displaying as a Member on a Meeting, their Drop Date must pre-date the Meeting Date. Read more in this blog post.

Attendance can be recorded in one of several ways:

  1. At a kiosk using self-checkin - see Checkin using Touchscreens for instructions
  2. Scanning using a USB wand scanner - see Hardware List for the scanner (at the bottom of the page)
  3. Manually using a mouse
  4. Using an iPhone
  5. Using self-checkin on an iPad
  6. Using the iPad attendance feature for manual attendance

Scanning:

Prior to the meeting, Print Rollsheets so they can be marked for those present. Using the marked rollsheets, proceed as follows:

  1. Go to the Organization Search page.
  2. Place your cursor in the Name field.
  3. Scan the long bar code (hereafter referred to as the class bar code) in the top right corner of the page.
    • This creates the meeting and takes you to the meeting page for that organization.
  4. Once you are on the meeting page, make sure you cursor is in the Wand Target field
  5. Scan each bar code beside the names that are marked (the scanner will beep each time it registers a bar code.) NOTE: You will see the names of the members and recent visitors after you scan the bar code for the first person. That will Enables Editing.
  6. Scan the class bar code for the next class and proceed with steps 4 - 5 above. NOTE: Attendance is posted to the database as you scan each person. There is no need to Save Changes or Update.

FAQs re Scanning:

  1. Can scanning wands be shared between ministries - i.e. on different computers?
    • Yes. They plug into a USB port and do not require any special software.
  2. Does the scanning wand work with colored paper?
    • Yes. Pastel colors work great. Avoid dark colors like red or dark green.
  3. Does it matter which direction I scan?
    • No. You can scan either left to right or right to left. You can even turn the page upside down!
    • Should I press down hard in order to scan?
    • No. Just swipe it lightly, beginning in white space and ending in white. Swipe kind of quickly...about as fast as you can say "swipe." You will develop a rhythm after you do it a few times.
  4. Do I need to keep the roll sheets in any particular order?
    • No. Just keep each class together. You do not need to keep them together by division.

NOTE: You can add new visitors for each class by clicking on the Add Visitor button on the meeting page. This can be done after you complete the attendance for each class or you can enter attendance for all classes and return to the meeting to add the new visitors.